American Society of Military Comptrollers

The American Society of Military Comptrollers is a professional organization of persons primarily in the field of financial management in the Department of Defense and the Coast Guard having responsibilities in financial management and related areas. The Society was established in 1949 and now has over 140 chapters. It maintains its National Headquarters in Alexandria, VA. The Society is designated a non-profit professional society under the provisions of Section 501(c)(3) of the Internal Revenue Code.

1. Purpose The purpose of the Society is to promote the education of the individual for the improvement and development of the member’s capabilities relating to military financial management. More specifically, the purpose of the Society is to serve the public interest by:
   1. Promoting the education and training of its members, and accordingly, supporting the development and advancement of the profession of military financial management;
   2. Sponsoring research in military financial management subjects and publishing the results of such, as appropriate;
   3. Encouraging a free exchange of techniques, approaches, and problem solving; and
   4. Providing communication facilities to keep members and other interested individuals abreast of current events in military financial management which can be beneficial to them, their employing organizations, and the public.

   In fulfilling this purpose, the Society will:

   1. Conduct institutes, seminars, and other educational meetings;
   2. Assist local chapters and members in activities to achieve the purpose of the Society;
   3. Publish the Armed Forces Comptroller and other publications dealing with military financial management;
   4. Cooperate with other educational and professional organizations in matters of mutual interest;
   5. Give formal recognition to individuals who have made outstanding contributions to the advancement of military financial management; and
   6. Undertake any other activity that the National Council or National Executive Committee deem appropriate.
2. National Executive Committee The executive body of the Society is the National Executive Committee consisting of:
   1. National President,
   2. Seven National Vice Presidents (one each representing Department of Defense, Defense Finance and Accounting Service, Army, Navy, Air Force, Marine Corps, and Coast Guard),
   3. National Secretary, Treasurer, and General Counsel, and
   4. Executive Director
3. Legislative Body The legislative body of the Society shall be the National Council. Membership of the Council shall consist of members of the National Executive Committee and Chapter Presidents.
4. Responsibilities of National Vice Presidents The National Vice Presidents are elected for a one-year term from each organization designated: Office of Secretary of Defense, Defense Finance and Accounting Service, Army, Navy, Air Force, Marine Corps, and Coast Guard. The principal responsibilities of the Vice Presidents are to promote the objectives and welfare of the Society in their organization and to facilitate communication and understanding between chapters and the National Headquarters. These functions are fulfilled by such means as:
   1. Keeping themselves and the National Headquarters informed of activities, problems, and other matters affecting the chapters of their service organization.
   2. Helping chapters by offering guidance, assistance, and suggestions regarding chapter activities.
   3. Promoting participation and understanding by chapters in such Society activities as education and research.
   4. Encouraging the growth of chapters and membership.
   5. Representing the organization’s viewpoint through membership in the Executive Committee of the Society.

   The National Vice Presidents should make every endeavor to visit chapters during the year. Visits should be timed to coincide with chapter meetings. At these visits, the Vice President will discuss the problems and accomplishments of the chapter and solicit suggestions as to ways in which Society operations may be of maximum value and assistance to members. The Vice President should be particularly concerned with (a) special programs or other activities of the chapter which might be of value to other chapters, and (b) the participation of the chapter in Society activities. The Vice President will observe the morale of the chapter and the manner in which the chapter meeting is conducted. The National Vice Presidents should give consideration to the possibility of new chapters in specific locations where there appears to be a potential for a strong and active chapter or consolidation of chapters if in the best interest of the Society. Once local interest has been developed, the major initiative should be assumed by local membership in the prospective location. Since the National Vice Presidents are the liaison officers between the chapters and the National Headquarters, it is essential that they keep the National Headquarters informed of chapter activities and progress. The National Vice Presidents should continuously maintain a friendly, open and intimate contact between the membership and the National Headquarters.

5. Responsibilities of the Treasurer The general duties of the Treasurer are described in Article V111, Section 8 of the Constitution. The Treasurer shall be responsible for over watch of the financial management of the National Headquarters. He will work with the Executive Director to insure prudent and proper financial management practices are followed. His specific duties will include but not be limited to:
   1. Insuring that internal controls are followed for the receipt and deposit of all monies flowing into the National Headquarters.
   2. Insuring that the society pays its bills on time.
   3. Determining that a competent accountant is maintaining the books of account for the society.
   4. transferring funds between the savings and checking accounts to insure a proper balance of liquidity, and yield.
   5. Insuring that an annual audit is performed by a reputable accounting firm
   6. Make appropriate reports on the financial condition and operations of the National Headquarters.

   The National President will designate a member of the National Executive Committee to serve as acting Treasurer in the event of the temporary absence or incapacitation of the Treasurer.

6. Responsibilities of the Secretary Responsibilities of the Secretary. The general duties of the Secretary are described in Article V111, Section 7, of the Constitution. The Secretary shall record the proceeding of the National Council and the National Executive Committee. He/she shall prepare written copies of these proceeding (minutes) and provide these minutes Executive Director. He/she shall make appropriate reports of these minutes to the National Council and the National Executive Committee. Said minutes, once approved, will become the permanent record of the business of the society.
7. Responsibilities of the General Counsel Responsibilities of the General Counsel. The general duties of the General Counsel are described in Article V111, Section 9 of the Constitution. The General Counsel shall advise the National President, the Executive Director, the National Executive Committee, and the National Council on all legal matters affecting the society.
8. Responsibilities of the National Committee Chairpersons The Professional Development Committee. The Professional Development Committee will be responsible for the programmatic content of the annual Professional Development Institute. This will include extended learning associated with the PDI such as the degree we should use video tape, audio tape and satellite TV. In addition to PDI related extended learning the committee will evaluate a variety of resource management extended learning products being offered in the private sector and recommend those which ASMC should endorse. The Membership and Chapter Development Committee. The committee is responsible for establishing and achieving national membership goals. The responsibilities of the committee include chapter leadership development activities and Chapter Newsletter improvements. These responsibilities include development of new chapters, improving internal communication within chapters, special support for distressed chapters, and chapter development roundtable’s at the PDI. The concept of the Membership and Chapter Development Committee is that the greatest impact on membership is the quality of chapter leadership. The activities which develop and strengthen leadership serve to maintain and increase membership. The Operations Committee. The Operations Committee is responsible for the overall master calendar and member services. The calendar will include the schedule of bi-monthly National Executive Committee meetings, a strategic planning meeting, a corporate member activity, mid-year and PDI national council meetings. The committee will review and enhance the current portfolio of member services which now include PFCU membership, SATO travel support, and rental car discounts. The committee will establish an electronic outreach subcommittee. This subcommittee will manage improvements in HQ ASMC computer support, electronic membership processing, and cost effective applications for ASMC of emerging computer based networks such as the Internet, Finance Net , and the Worldwide Web. Strategic Planning Committee. The Strategic Planning Committee is responsible for organization the annual Strategic Planning meeting and maintaining the resulting Strategic Plan.. In addition, the committee will provide assistance to chapters in setting goals and planning for the future of the chapter. The Research Committee. The Research Committee is responsible for the development and implementation of the National Research Program. The Constitution Committee. The Constitution Committee is responsible for the maintenance of the National Constitution and By-Laws. The committee will review chapter constitutions and provide recommendations. The Editorial Board. Responsibilities for the Armed Forces Comptroller reside with the Editorial Board. In addition to deciding and editing the editorial content of the magazine, these responsibilities include reviewing manuscripts, providing guidelines for contributors, setting and monitoring the editorial calendar. The Board will contribute to improving national and chapter newsletters. The Awards Committee. The Awards Committee will be responsible for all individual, team, and chapter awards. The committee will receive input on the Professional Development Award from the Professional Development Committee, and the Newsletter Awards from the Membership and Chapter Development Committee. The committee will publish the annual awards guidance section of the AFC magazine, update the awards section of the Chapter Handbook, and prepare the awards brochure for the PDI.
9. The National Headquarters Staff Executive Director. The general duties of the Executive Director are contained in Article VIII, Section 10 of the Constitution and By-Laws.. The Executive Director acts as the Executive Officer of the society and performs or directs all Headquarters administration and management duties as authorized in the ASMC Constitution. The Executive Director works closely with and for the National President, and the National Executive Committee, to further the goals and the objectives of the society. The Executive Director manages the headquarters office and its staff in carrying out the plans, policies, and procedures, and tasks approved by the National Executive Committee. The Executive Director supports standing committee chairpersons, Chapter Presidents, other chapter officers, chapter committee chairpersons, and the membership at large. The Associate Director for Membership and Chapter Development. This is a staff position as outlined in Article VIII, Section II of the ASMC Constitution. Duties of this position include maintaining the membership supplies and records of the Society, assisting chapters with membership recruitment and retention, providing support and service to chapters, contributing to the content of the AFC, designing and distributing the National News, serving as an ad-hoc member to the National Awards, Professional Development and Membership and Chapter Development committees and any other duty specified by the Executive Director. The Associate Director for Professional Development. The position of Associate Director for Professional Development was developed in 1993 under the provisions of the Intergovernmental Personnel Act (IPA Mobility Program. It is reserved for a government employee on a developmental assignment with the American Society of Military Comptrollers. The IPA Mobility Program allows assignment of government personnel to nonprofit organizations whose principal functions include the offering of professional advisory, research, educational or developmental services or related services to government personnel. The parent organization pays salary and benefits. The announcement for this position is published in May. This assignment is usually for one year beginning 1 October and ending 30 September and involves a variety of duties. The position duties include but are not limited to chapter training support, National PDI support, DoD and Coast Guard liaison, assist in the organization of Career 2000, support special projects as deemed appropriate by the Executive Director. Assistant Director for Administration. The Assistant Director for Administration will have primary responsibility for the administrative management of the National Headquarters. This is a staff position as outlined in Article VIII, Section II of the ASMC Constitution. The duties of this position are to provide support to the Executive Director, administratively manage the communications of the National Headquarters, work with accountant and National Treasurer to insure prompt payment of bills, maintain internal controls, and implement a office safety program. Addition and deletions to these duties may be made by the Executive Director. Membership Assistant. The Membership Assistant is a part-time hourly worker who assists with administrative tasks associated with membership in the National Headquarters